To: X X X

　　Date: X X X

　　Subject: Request for an Appoinment

　　Dear Mr. Smith:

　　I am scheduled to visit the U. S. on business at the end of this month, and wish to call on you at your office on that occasion¹.

　　I will be arriving in Washington on or around August 20 and staying there for about a week. It would be very much appreciated if you would kindly² arrange to meet with me either on August 22 or 23, whicheve is convenient for you. If neither is convenient, could you please suggest an alternative date by return Email?

　　Thank you in advance for your kind cooperation. I am looking forward to meeting you in Washington soon!

　　Sincerely yours,

　　Li Lei

　　Guangzhou Trading Company

　　★ 常用表达方式

　　询问是否有空：

　　What time will you be in?

　　商量时间：

　　Please let us know if the time is convenient for you. If not, what time would you suggest?

　　☆ 相关词语

　　Have an appointmnet with sb 与某人约定

　　On that occasion 在那种情况下