BEC商务英语教程-写商务信函的7个步骤

时间：2007-03-14 07:31:26

（单词翻译:单击）

1. Write down your AIM: why are you writing this letter?

 

2.ASSEMBLE all relevant information and documents: copies of previous correspondence, reports, figures etc.

3.ARRANGE the points in order of importance. Decide which points are irrelevant1 and can be left out. Make rough notes.

4.Write an OUTLINE in note form. Check it through, considering these questions:

Have you left any important points out?
Can the order of presentation be made clearer?
Have you included anything that is not relevant?

5. Write a FIRST DRAFT, leaving space for additions, changes and revisions.

6. REVIEW your first draft by considering these questions:

INFORMATION:
Does it cover all the essential points? Is the information relevant, corrent and complete?

ENGLISH:
Are the grammar, spelling and punctuation2 correct?

STYLE:
Does it look attractive?
Does it sound natural and sincere?
Is it the kind of letter you would like to receive yourself?
Is it clear, concise3 and courteous4?
Will it give the right impression?

7. Write, type or dictate5 your FINAL VERSION.


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点击收听单词发音收听单词发音  

1 irrelevant ZkGy6     
adj.不恰当的，无关系的，不相干的
参考例句：
  • That is completely irrelevant to the subject under discussion.这跟讨论的主题完全不相关。
  • A question about arithmetic is irrelevant in a music lesson.在音乐课上，一个数学的问题是风马牛不相及的。
2 punctuation 3Sbxk     
n.标点符号，标点法
参考例句：
  • My son's punctuation is terrible.我儿子的标点符号很糟糕。
  • A piece of writing without any punctuation is difficult to understand.一篇没有任何标点符号的文章是很难懂的。
3 concise dY5yx     
adj.简洁的，简明的
参考例句：
  • The explanation in this dictionary is concise and to the point.这部词典里的释义简明扼要。
  • I gave a concise answer about this.我对于此事给了一个简要的答复。
4 courteous tooz2     
adj.彬彬有礼的，客气的
参考例句：
  • Although she often disagreed with me,she was always courteous.尽管她常常和我意见不一，但她总是很谦恭有礼。
  • He was a kind and courteous man.他为人友善，而且彬彬有礼。
5 dictate fvGxN     
v.口授；(使)听写；指令，指示，命令
参考例句：
  • It took him a long time to dictate this letter.口述这封信花了他很长时间。
  • What right have you to dictate to others?你有什么资格向别人发号施令？

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